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The amount of the payment received. This value comes either from the Amount field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard.
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The type of payment received. This value comes either from the Type field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard.
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The status of the record is automatically set by the system from the following options:
- Unmatched: the status for a new record. This is the default value.
- Matched: the record has been successfully matched against an order, but has not yet been posted.
- Posted: the record has been posted.
- Exception: the record is not a match to an existing order.
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The ID of the Payments record after the payment is posted for this corresponding line item in the cash control cash control batch. This field is populated automatically by the system when applicable.
New Order ID
Exception Type (required)
If status is set to Exception, this field describes the type of exception found during the matching process. Possible exception types are:
- None: no exceptions noted. This is the default value.
- No Order: no order matches this item.
- Overpayment: the balance of the order in the Order field is less than the amount of the payment.
- Underpayment: the balance of the order in the Order field is greater than the amount of the payment.
- Other: any other exception.
This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.
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When an exception is found during the matching process, the Exception Status this field is set to Pending. Cash Control Details records may not be posted until the Exception Status has been set to Resolved.
This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.
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If this option is selected, the overpayment is allocated line items on a new order.
This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.
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Note that this option is only available for Cash Details record with a Status of Exception.
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The Void option is available for any exception and provides a way to remove the line item. However Aptify recommends only using this option in cases of duplicates or clear mistakes in the import file (otherwise, lock box amounts won't correspond to the monies actually received). In addition the Void option, unlike Posted, does not lock down the Cash Detail options and allows reversing the Void if needed. Once the Cash Control Batch has been approved, changes cannot be made to any of the Cash Detail lines. |