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The amount of the payment received. This value comes either from the Amount field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard. Note that this
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This field is read-only if the Cash Details record was created by the Lock Box wizard. |
Check Number
If this payment corresponds to a check, this field stores the check number. This assumes that the check number is contained within the Lock Box import file.
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This field is read-only if the Cash Details record was created by the Lock Box wizard. |
Payment Type
The type of payment received. This value comes either from the Type field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard.
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This field is read-only if the Cash Details record was created by the Lock Box wizard. |
Status (read-only)
The status of the record is automatically set by the system from the following options:
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If the Cash Control Batches record is created by the Lock Box record, this field will be automatically populated with an Orders record ID when the Match button is clicked and a match is found. If the Cash Control Batches record is created manually, the Order field is read-only and may not be accessed by the user.
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Exception Type (required)
If status is set to Exception, this field describes the type of exception found during the matching process. Possible exception types are:
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This option is used to void invalid entries that cannot be posted. If this option is selected, the Status is set to Void, the payment is removed the Cash Total calculation on the Cash Control Batches record, and sets the Exception Status to Resolved.
Note that this option is only available for Cash Details record with a Status of Exception.
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The Void option is available for any exception and provides a way to remove the line item. However Aptify recommends only using this option in cases of duplicates or clear mistakes in the import file (otherwise, lock box amounts won't correspond to the monies actually received). In addition the Void option, unlike Posted, does not lock down the Cash Detail options and allows reversing the Void if needed. Once the Cash Control Batch has been approved, changes cannot be made to any of the Cash Detail lines. |