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Cash Control Details records may only be created and/or edited from the Cash or Lock Box tab of the Cash Control Batches record. Each record documents one receipt received and entered into the cash control batch, either manually or by the Lock Box wizard.

 Cash Control Details FormImage RemovedCash Control Details FormImage Added

Comments Tab

The Comments tab contains any comments relevant to the Cash Detail record.

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The customer who made the payment.

Amount

The amount of the payment received. This value comes either from the Amount field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard. 

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Note that this field is read-only if the Cash Details record was created by the Lock Box wizard.

Payment Type

The type of payment received. This value comes either from the Type field on the Cash tab of the Cash Control Batches record, or is entered when the Cash Control Details record is automatically created by the Lock Box wizard.

Note that this field is read-only if the Cash Details record was created by the Lock Box wizard.

Status (read-only)

The status of the record is automatically set by the system from the following options:

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The bank key is a unique identifier provided by the bank in the imported list of receipts. This field is automatically populated by the Lock Box wizard and is only used during the Lock Box import process.

Order ID (read-only)

If the Cash Control Batches record is created by the Lock Box record, this field will be automatically populated with an Orders record ID when the Match button is clicked and a match is found. If the Cash Control Batches record is created manually, the Order field is read-only and may not be accessed by the user.

Payment ID (read-only)

The ID of the Payments record after the payment is posted for this corresponding line item in the cash control cash control batch. This field is populated automatically by the system when applicable.

New Order ID

 

Exception Type (required)

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This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Exception Comments

The comments field contains any additional details relevant to the exception or resolution.

This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Post Record Button

This button posts the receipt once the exception has been resolved. This functionality is not currently supported.

Post + Refund Overpayment

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This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Post + Refund Entire Payment

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This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Allocate Overpayment- Same Order

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This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Allocate Overpayment- New Order

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This field is only applicable when the cash control batch is created automatically by the Lock Box wizard.

Void

This option is used to void invalid entries that cannot be posted. If this option is selected, the Status is set to Void, the payment is removed the Cash Total calculation on the Cash Control Batches record, and sets the Exception Status to Resolved.

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