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Sometimes it is beneficial to be able to make certain changes to records that take effect at a future date. For example, a company is moving locations and will have a new address as of the beginning of next year. The Save As Pending option saves therecordaspendingallowingusertomodifyrecords button saves the record as pending allowing user to modify records prior to a specific date and then applies those changes automatically on the scheduled date. When a pending change exists, it automatically enables the Alerts button prompting the user that there arependingchangesonthisrecordare pending changes on this record. In addition a user can  can edit and delete pending changes as necessary.

• Save Saving Changes as PendingSave as
• Modifying Pending Changes
• Save as Deleting Pending Changes
  
  

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_Saving Changes as Pending _Saving Changes as Pending

Saving Changes as Pending

Follow these steps to save changes to a recordthatshouldbeappliedonaspecificdateinthe a record that should be applied on a specific date in the future:

1. Open the record which you want to modify.
2. Make the necessary changes and select the Save As Pending buttonin button in the toolbar.
3. Selectth
4. edate and time thechangeshouldtakeaffectfromtheScheduledDatedropSelect the date and time the change should take affect from the Scheduled Date drop-down.
   • The default value is the current date and time.
     
5. Click the OK button to close the dialog.
   • The form repopulates with the currently saved data (in other words, the pending changes are removed since they are no applicable yet).
   • The Alerts icon turns red on the record’s toolbar to notify all users that pending changes exist for the record. See Using the Form Command Buttons for more information on the Show Alerts button.
     
     
6. After the pending change’s specified date and time passes, the Aptify Scheduled Tasks system automatically updates the record with the appropriate changes. Once the pending changes have been saved to the record, the Alerts icon no longer appears in red (if no other alerts are pending for the record).

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_Modifying Pending Changes _Modifying Pending Changes

Modifying Pending Changes

Follow these steps to modify changes that have been saved as pending:

1. Select the Alerts button.
   • When a pending change exists for a record, the Alerts button is active, notifying the user that there are pending changes on this record.
      
     
     
     

2. Expand the Pending Changes hierarchy by selecting the plus sign (+).
   Image Modified
   
   

3. Double-click the pending change in which you want to modify to open the associate  the associated  A  lert d lert Det  a il dialog to see information about the pending changes that will be applied to the record.
   

4. Click the Edit button Edit button.
   • The record isrefreshed with the pending changes specified in the Alert Detail Dialog.
     
     
5. Make the necessary modifications to the pending change and select Save As Pending.

   • Even if you decide not to make any modifications to the existing pending change, you still need to select the Save As Pending option button to reset the Scheduled Date.
      

6. Select the date and time the change should take affect from the scheduled date Scheduled Date drop-down.

   • The default value is the current date and time.

Note that you can view the modified changes by selecting the corresponding change from the Alert List. Follow these steps:

1. Select the Alerts button.
2. Expand the Pending Changes hierarchy

...

1. by selecting the plus sign (+).
2. Double‐click the appropriate pending change to view the modified changes.
   
   

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_Deleting Pending Changes _Deleting Pending Changes

Deleting Pending Changes

Follow thesestepsto delete a pending change:

1. Select the Alerts button.
2. When a pending change exists for a record, the Alerts button is active prompting the user that there are pending changes on this record.

3. Expand the Pending Changes hierarchy by selecting the plus sign (+). Double‐click the pending change which you want to delete to open the associated Alert
   Detail dialog.

   

4. Click the Delete button.
   
   
   
5. Select Yes to confirm the deletion of the pending change. 
6. The associated Pending Changes record is deleted and the change will no longer take effect at the specified date and time.