...
The following example illustrates the GL entries that Aptify generates for a $100 that is paid by a pre-paid check at the time the order is created:
| Anchor | ||||
|---|---|---|---|---|
|
...
| Anchor | ||||
|---|---|---|---|---|
|
One common question about how GL account entries are created is "why do the GL entries for the order not simply reflect the net impact?" In other words, the question asks why the order cannot simply reflect the debit to the Cash account and the credit to the Sales account. The answer is that posting only the net impact would inaccurately attribute GL account entries to an order when those entries are actually related to the payment received for the order. If only the net impact entries were posted, no entries would exist for the payment received. To account for this discrepancy, Aptify is designed to operate in a uniform manner, regardless of the timing of the payment against an order. Therefore, all order and payment GL account entries are created for each order, whether the payment is immediate or received at a later date.
In the Orders service there are two fields that determine which GL accounts to use for an order transaction: Order Level and Order Type. Order Level determines which set of GL accounts to use. Order Type determines how the GL accounts specified by the Order Level are used, based on the products listed in the order's order lines. Refer to one of the following topics for more information:
...