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If the user did not create the general ledger (GL) export file during the wizard process, the file may be exported from the Batches service at a later point in time.

Follow these steps:

The steps to perform to export from the Batches service, broken down by user interface, are as follows:

• Web Interface
• Desktop Client

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Web Interface

1. Open the appropriate general ledger batch record from the Batches service to begin the export process.
   • All of the standard header information including name, general ledger batch type, who started the general ledger batch, who approved the general ledger batch, date started, effective date, and currency type is displayed on this record.
   • Each of the records included in the general ledger batch is displayed in the list on

...

1. • the Orders

...

1. •  tab if it is a general ledger batch of orders, on

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1. • the Payments

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1. •  tab if it is a general ledger batch of payment records, or on

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1. • the Scheduled Transactions

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1. •  tab if it is a general ledger batch of scheduled transaction records.

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1. • 
      
2. Verify the GL account information on the GL Entries tab. This tab displays the general ledger account information, including a description and a list of the Debit and Credit account entries.
   
   Image Added
    
3. Export the general ledger batch into a file that can be used by an external GL accounting system by clicking the Export Batch button (circled in the figure above).
4. In the Effective Date field, modify the Effective Date for the batch, if necessary. Click OK to continue.

5. In the File Name field, update the default name, if desired.

   Info
   The default name is Aptify Batch - <yyyymmdd>. For example, a batch record exported on September 7th, 2016 would have a default name of Aptify Batch - 20160907. If you use the default name, and there already is an export from the same day on your computer, the name will have a number appended at the end.

   
   

6. In the File Type field, select the format of the batch export file. The Batch Export save dialog can save a batch file in two formats: comma separated value (CSV) or tab-delimited. A value of *.csv sets the default to the CSV type. A value of *.txt sets the default to the tab-delimited type.

   Note
   title Note Concerning Default Export Type
   In the Save As dialog, the default file type is tab delimiter (.txt). However, an administrator can modify this default value by modifying the configurable attribute found on the Batch entity. Below is a description of the attribute: DefaultExportType: The Batch Export save dialog can save a batch file in two formats: comma separated value (CSV) or tab-delimited. While you can save a particular file in either format, this attribute determines which format is selected by default. A value of CSV sets the default to the CSV type. A value of TXT sets the default to the tab-delimited type.

   
   

7. Select the Include Accounting Period Data in Export File option if you want to include a batch's Accounting Period ID and the Accounting Period Name.

   • If this option is not selected, the accounting period is not included.

     
     

     Info

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1. • By default, the Include Accounting Period Data in Export File

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1. • option is

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1. • cleared. If you want to have this option

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1. • selected by default, an administrator can set the Batches entity's IncludeAccountingPeriod entity attribute from 0 to 1

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1. • .

     
     

2. Select OK to export the file to the default download folder on your computer. 

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Desktop Client

1. Open the appropriate general ledger batch record from the Batches service to begin the export process.
   • All of the standard header information including name, general ledger batch type, who started the general ledger batch, who approved the general ledger batch, date started, effective date, and currency type is displayed on this record.
   • Each of the records included in the general ledger batch is displayed in the list on the Orders tab if it is a general ledger batch of orders, on the Payments tab if it is a general ledger batch of payment records, or on the Scheduled Transactions tab if it is a general ledger batch of scheduled transaction records.
      
2. Verify the GL account information on the the GL Entries tab tab. This tab displays the general ledger account information, including a description and a list of the Debit and Credit account entries. Batches Record GL Entries Tab
   
   Image Added
    
3. Export the general ledger batch into a file that can be used by an external GL accounting system by clicking the the Export Batch button  button (circled in the figure above).
4. When promptedIn the Effective Date dialog box, modify the Effective Date for the batch, if necessary. Click OK to continue. Change Effective Date  .
5. Select the Include Accounting Period Data in Export File option if you want to include a batch's Accounting Period ID and the Accounting Period Name.

   • If this option is not selected, the accounting period is not included.

     
     

     Info
     By default, the Include Accounting Period Data in Export File option is cleared. If you want to have this option selected by default, an administrator can set the Batches entity's IncludeAccountingPeriod entity attribute from 0 to 1.

     
     

6. Click OK to continue.

7. In the Save As dialog box, choose the directory location for the export destination. The name is automatically generated, but may be modified for clarity. Saving the GL Entries File  

   Note
   title Note Concerning Default Export Type

   :

   In the Save As dialog, the default

   Save as

   file type is tab delimiter (.txt). However, an administrator can modify this default value by modifying the configurable attribute found on the Batch entity. Below is a description of the attribute: DefaultExportType: The Batch Export save dialog can save a batch file in two formats: comma separated value (CSV) or

   Tab

   tab-delimited. While you can save a particular file in either format, this attribute determines which format is selected by default. A value of CSV sets the default to the

   comma separated value (

   CSV

   )

   type. A value of TXT sets the default to the tab-delimited type.

   
   <add this to a note macro, including the title>
8. Select Save .

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1. 
   

2. Select Save. If you selected an existing batch file that already appears in the specified location, choose from the following options when prompted:
   • Yes:

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1. •  Appends the batch information to the current file.
   • No:

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1. •  Overwrites the current file with the batch information.
   • Cancel:

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1. •  Cancels the current export option. 
      

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2. After selecting selecting Save, a dialog box displays stating the location and file name of where the General Ledger entries have been written. Click Click OK to  to close the message. Batch Export Confirmation