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If the space available for a meeting changes, a meeting coordinator simply modifies the value in the Max Reg. field at a later date and the inventory entries are adjusted accordingly.
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| Note |
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If a meeting already has one or more registrants (in other words, a meeting order was created that deducted inventory), the value in |
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the Max Reg. |
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field can't be less than the number of registrations. |
In addition, if a Meeting product is linked to a meeting room, the Capacity field on the Meetings record's Location tab is taken into consideration when determining the amount of inventory needed. For example, if you choose a meeting room with a capacity for 50, the value in the Max Reg. field must be less than or equal to the meeting room's capacity.
If you don't want to track inventory for a particular meeting, simply leave the Max Reg. field set to 0. In this case, when the Meetings record is saved, the Required Inventory option is not selected and an inventory ledger is not created. If you want to track inventory at a later date, you can do so by setting the an appropriate value in the Max Reg. field.
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