Changing an order's status to Shipped starts several processes within Aptify, including:
- Reduces Inventory Levels: For products that have tracked inventory, Aptify moves the number of units that ship from the Quantity Reserved field to the Quantity Shipped field. Also, the system reduces the product's Quantity On Hand accordingly.
- Generates GL Entries: Aptify automatically generates the appropriate General Ledger (GL) entries when an order is shipped. See the "About Orders and GL Accounts" section in the Orders, Payments, and Scheduled Transactions chapter of the Aptify 5.5 Accounting and Financial Systems Integration Guide for for details.
- Creates Scheduled Transaction Group: Aptify automatically creates a Scheduled Transaction Group, if necessary, to record deferred income GL transactions. See the "About Scheduled Transactions and GL Accounts" section in the Orders, Payments, and Scheduled Transactions chapter of the Aptify 5.5 Accounting and Financial Systems Integration Guide for details.
- Generates Subscription: If an order contains one or more subscription products, Aptify automatically generates the corresponding Subscriptions records when an order ships. See the Aptify 5.5 Subscription and Dues Membership Management Guide for Managing Subscriptions and Membership Dues for more information.
Also, when an order's Order Status is saved as Shipped, Aptify prevents any changes to the financial integrity of the order and the following information can no longer be modified:
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