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Manually fabricated assemblies are used when products are actually being pre-built and inventories are being tracked both at the component level and at the assembly product level itself.
For accounting purposes, a prefabricated kit is treated just like a standard product. In other words, Aptify debits and credits the GL Accounts specified on the prefabricated kit's record. In contrast, a dynamic component kit debit and credits the GL Accounts for the specified sub-products, splitting the revenue entries among the sub-products based on the % of Revenue allocations.
At the order level, a prefabricated kit is treated just like a standard product. In other words, prefabricated kits are always added to an order as a top-level order line that cannot be expanded. In contrast, when a user adds a dynamic component kit to an order, Aptify adds the Expand Kits option to form so a user can display the sub-products that comprise the kit.
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To indicate that a product uses dynamic component inventory, select the Use Assembly Inventory Assemble using Inventory from Sub-Products option on the Assembly tab of the Products record. This tells the system to reduce inventory for the products that make up the assembled product rather than the assembled product inventory level.
For example:
Product A is a bundled product that contains two units of Product B and one unit of Product C. Additionally, there is no product inventory for Product A since it has been marked to Use Assembly Inventory. Product B has 100 units on hand and Product C has 50 units on hand.
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For products that are prefabricated, and therefore must carry their own inventory levels separate from the assembly/component parts, the Use Assembly Inventory option Assemble using Inventory from Sub-Products option should remain unchecked. If left unchecked, Aptify Inventory Control adds or reduces inventory as needed on the product level itself, and the assembly parts are not directly affected. The assembly still builds and breaks-up products from or into component parts, but the logic to do so is separated from the individual inventory changes made for each order.