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The following example illustrates the GL entries that Aptify generates for a $100 that is paid by a pre-paid check at the time the order is created:

AnchorpgfId-1020001pgfId-1020001Order GL Entry

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Payment GL Entry

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Once all GL account entries have been batched to the General Ledger, the net effect is displayed below:
AnchorpgfId-1020050pgfId-1020050 

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One common question about how GL account entries are created is "why do the GL entries for the order not simply reflect the net impact?" In other words, the question asks why the order cannot simply reflect the debit to the Cash account and the credit to the Sales account. The answer is that posting only the net impact would inaccurately attribute GL account entries to an order when those entries are actually related to the payment received for the order. If only the net impact entries were posted, no entries would exist for the payment received. To account for this discrepancy, Aptify is designed to operate in a uniform manner, regardless of the timing of the payment against an order. Therefore, all order and payment GL account entries are created for each order, whether the payment is immediate or received at a later date.

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