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When tracking a large assignment that is being broken down into a number of sub-tasks, the parent task might not have any time associated with it directly but all of its hours may roll-up from its sub-tasks. In this case, the Estimated Hours field for the parent task would remain as 0 but the Estimated Rollup is the sum of the individual estimates from each sub-task. For example, if a task has three sub-tasks with an estimate of 4, 6, and 8 hours, then the parent's task Estimated Rollup is 18 hours. If the parent task has estimated hours of its own, then the Total Estimated Hours display the sum of those hours plus the rollup from sub-tasks.
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When working with Tasks records, you may need to close and reopen a Tasks form before it displays any updated calculated information, such as Rollups, Totals, or Variances. |
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Note that in addition to appearing on the Hours section of a Tasks form, these fields are also available for use in views so an employee or manager can generate charts, pivot tables, and reports that summarize and analyze task hours. See the Aptify 5.5 User Guide Using the Viewing System and Using Reporting Tools for information on working with views and reports in Aptify. |