In addition to Entity Security, Field Level Security, and Field Level Encryption, administrators can also prevent users from accessing specific data records within a service or entity. This is known as Row Set Security (since each record is considered a row within the database).

For example, an administrator can define a rule within an entity so that a user can only see the records that he/she created. For example, an organization can configure the Persons entity to allow a user to see only those records for which the user is the Main Account Manager. This rule would prevent users from accessing Person records managed by other employees.

Aptify implements Row Set Security by specifying a rule that filters out records from an entity's base view. The administrator enters the rule into the Entities record in the form of a SQL WHERE clause. Aptify appends the WHERE clause to the end of the Base View command.

Caution

Implementing Row Set Security may have a negative impact on system performance. Aptify recommends that only administrators who are familiar with SQL should use this feature. For best results, use the minimum number of Row Set Security statements required by your organization. Also, review the Aptify Performance Tuning white paper for suggestions on how to improve overall system performance (the white paper is available from Aptify Support).

This section covers the following topics:

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