Creating Cost Planning Records for Products

Cost Planning records store information about the overall cost associated with a product. Follow the steps below to create Cost Planning records for a particular product.

1. Open the Products record.
2. Click the Accounting > Costs tab.
3. Click the New icon in the toolbar to open a new Costs sub-type record.
4. Enter the cost type in the Type field.
   • This field links to the Product Cost Types service. See About the Product Cost Types Form for more information.
     
     
5. Enter the forecasted cost amount in the Forecast field. Specify the currency of the amount in the Currency Type field.
   
   
6. Click the Comments tab and enter additional information about this cost estimate.
7. Click OK to save and close the record.
8. Add additional Costs records, as needed.
   • Alternatively, you can click OK and New in Step 6 to save the current record and open a new Costs record in one step.
     
     
9. Save the Products record.

If you are using Aptify to track cost details, when the final cost of the item is known (when at least one Product Costs Details record is created for a particular cost type with a finalized amount specified), the Calculated Actual column found in the view on a Product's Accounting  > Cost Planning tab is automatically updated with the sum of the each product cost for the particular cost type as shown in the figure below. The Actual field is not automatically populated.

If you are not using Aptify to track cost details, at a later date, when the final cost of the item is known, return to the product's Accounting > Cost Planning tab, open the appropriate Costs record and enter the final cost in the Actual field. The Calculated Actual column will not be populated in this case.