Generating Booths Automatically

Users can generate booths automatically for floorplans that do not have associated booths. Booth generation is designed to quickly lay out the main portion of the floorplan, not to handle all the details of floorplan design in the first pass. Generated booths can always be edited later to configure any specific unique details. Generated booths can also be combined.
Do not generate booths for floorplans that link to a third-party system. Instead, synchronize the Floorplans record with a floorplan in the third party system. This will add the applicable booths to Aptify automatically. See "Linking a Floorplan to ExpoCAD" on page 25 for details.

Follow these steps to add booths to a floorplan using the Booth Generator:

1. On the Booths tab of the Floorplans record, click Booth Generator. This button is only available when no booths currently exist for this floorplan.

Booth -Generator -Button

• The Booth Generator dialog box opens.

1. In the Starting Location area, four radio buttons surround the word Floorplan. Select one of the radio buttons to indicate the corner of the floorplan from which the Booth -Generator should start labeling booths.

Booth -Generator

1. In the Booth Names area, indicate any prefix and suffix for the booth names, if -applicable.
2. In the Initial Number field, specify the number to use for the first generated booth.
3. Use the Incrementation Rules area to determine whether booths are arranged vertically or horizontally, as well as whether numbers should be skipped at the aisles. See "Incrementation of Generated Booths" on page 51 for more information on how to configure this section of the floorplan.
4. Enter a number in the Number of adjacent [Horizontal/Vertical] booths prior to aisle separation field. This number determines the number of booths located directly next to each other between aisles (either vertically or horizontally, depending on the type of Incrementation Rule selected).
5. Click Generate Grid to generate an initial batch of booths. A grid of booths is generated based on the Booth Generator specifications and on settings specified on the General tab of the Floorplans record.

Generated Booths

1. To add, delete, or move columns or rows, right-click on the column or row header. A menu displays providing the various commands to manipulate the rows and columns of the grid.
2. If necessary, use the Booth, Aisle, and Space buttons to change cells in the grid from one kind of space to another. Highlight the cell to be changed and then select what type of cell it should be.

• For example, to convert an empty cell to a Booth, highlight the cell in the grid and then click Booth.
• After using these features, click Booth Names to reapply the incrementation rules to the current booth configuration.

1. Once the booths grid has been configured as required, click OK. A Booths record is automatically created for each of the generated booths, and all Booths records are listed on the Booths tab of the Floorplan record.
2. Open and edit the Booths records as necessary to specify any applicable surcharges (either flat rate or percentage) and the number of meeting registrants associated with the booth.