A single Course may be associated with many Classes, because each class is an instance of a course. A class is offered over a specific range of dates, has a specific instructor, and usually can serve a limited number of students.
For example, an organization has a Time Management course that all new employees must take. Because there is a large demand for the course, several classes are scheduled at various times to handle all the students.
Classes Form
Top Panel
Class Number
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Enter the name of the course associated with the class. Use the Find feature or click the Course link to create a new Courses record. Refer to "See About the Courses Form " on page 83 for LMS for information on the Courses form.
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Enter the product for this class. This is the product that is added to an order when a student registered for this class and this product's prices determine how much the student is charged for the class. Refer to See the "Enrolling a Student with the Class Registration Wizard" section of the Aptify 5.5 Education Management Guide for more information.
Type (required)
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This field lets class administrators track the status of a particular class. The options are Pending, Approved, Rejected, Cancelled, and Completed. The default is Approved.
Note that this field does not impose validation for class registrations (in other words, the system does not prevent a user from registering a student for a Pending, Rejected, Cancelled, or Complete class). However, Web users can only register for Approved classes on an eBusiness website.
Answer Sheets Tab
The Answer Sheets tab lists any student Answer Sheets that are relevant to this Classes record. To add another answer sheet to the list, right-click in the gray area on the tab and select New. An Answer Sheets record displays. Refer to See the "Answer Sheets Form" section of the Aptify 5.5 Education Management Guide for more information.
Attachments Tab
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The Exam tab includes a list of exams associated with the class. If there is one exam for the class, use the fields that display on the top area of the Exam tab. If there is more than one exam for the class, use the fields on this tab for the first exam. Then list the remaining exams for the class at the bottom of the tab. Refer to See the "Class Exams/Assignments Form" section of the Aptify 5.5 Education Management Guide for more information on listing exams on this tab.
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This tab lists students in the class, grouped according to language. For example, a class might contain five English speakers and five Spanish speakers. This tab would list the two groups of expected students on two lines, showing their preferred languages.
To add a new language group of expected students to the list, right-click in the gray area on the tab and select New. The Expected Students record displays. Fill out one Expected Students record for the language group of students. Refer to See the "Expected Students Form" section of the Aptify 5.5 Education Management Guide for more information.
To add a student to a language group that is already listed on this tab, double-click the language group in the list. Increase the number in the "# Students" field to reflect the number of students in the class who speak the selected language. Click OK to save the information.
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Enter the name of the school or alternative site for the class. This field links to the Companies service. Note that you can only enter a school that is listed on the corresponding Courses record's Schools tab.
Instructor (required)
Enter the name of the instructor. This field links to the Persons service.
If the Courses record requires that the instructor be "registered," you can only select instructors who are listed on the Instructors tab of the related Courses record. Refer to See the "Instructors Form" section of the the Aptify 5.5 Education Management Guide for more information on adding instructors to the list.
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Enter the number of times the class will meet. The default is one. If you use the Schedule tab on the Classes record to create a Schedules record for this class, the number of class meetings designated there overwrites the number entered in this field. To create a Schedules record, refer to see the "Schedules Form" section of the Aptify 5.5 Education Management Guide.
Hours Per Class (required)
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This tab stores addresses related to the class and only appears for the Class type of classes. Use the drop-down to toggle between addresses. See the "Address Management" section of the Aptify 5.5 Education Management Guide for more information on storing addresses in Aptify.
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This tab stores details related to a Class that is linked to a Course with Meeting Product Type.
Refer to See the "Creating a Class (Meeting Product Type)" section of the Aptify 5.5 Education Management Guide for information on creating this type of Class record.
See See the "Creating a Products Record for a Meeting" section in the Aptify 5.5 Meeting & and Housing Management Guide for information on creating a Meeting (not a Courses record with Meeting Type).
Accounting Sub-Tab
The Accounting Sub-Tab contains five additional sub-tabs including: General, GL Accounts, Cost Planning, Cost Details and Cost Summary. These tabs contain Accounting details for the class/meeting record.
Comments Sub-Tab
The Comments tab contains any comments relevant to the class/meeting record.
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Meeting Conflict is a mechanism that runs during the meeting registration process to determine if a person is already registered for another meeting (or session) that occurs at the same time as another meeting (or session) that the person is attempting to register for. See the "Using the Meeting Conflict Checker" section of the Aptify 5.5 Meeting & and Housing Management Guide.
The Meeting Conflict field supports three options:
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Driving directions to the meeting are contained in the Directions field.
Location Sub-Tab
The Locations tab contains information about where the class/meeting is held.
Speakers Sub-Tab
The Speakers tab displays a view of all the Speaker records associated with the class/meeting. Each Speakers record contains information about individual speakers booked or contacted for the class/meeting.
Sponsors Sub-Tab
The Sponsors tab displays a view of all the Sponsors records associated with the class/meeting product. Each Sponsors record contains information about the class/meeting's individual sponsors.
Hotels Sub-Tab
The Hotels tab displays information about any hotel offering discounts or any special terms to meeting attendees.
Resources Sub-Tab
The Resources tab displays a view of all the Resources records associated with the class/meeting.
Education Units Sub-Tab
The Education Units tab displays a view of all the Education Unit records associated with the class/meeting.
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RESERVED FOR FUTURE USE
Prices Sub-Tab
The Prices Sub-Tab contains specific details about the pricing associated with the class/meeting record.
See See the Pricing Tab description in the "Products Form" section of the Aptify 5.5 Product Setup and Administration Guide.
Product Details Sub-Tab
The Product Details Sub-Tab contains specific details about the product associated with the class/meeting record.
See See the Details Tab description in the "Products Form" section of the Aptify 5.5 Product Setup and Administration Guide for more information.
Registrations Sub-Tab
The Registrations tab displays a view of all the Registrants for the class/meeting. The details on this sub-tab are further divided by status including the following categories: Registrants, Wait List, Attendees, Cancellations, and Registration Details.
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If your organization is using an Aptify e-Business website to host e-learning training offerings, you can configure the information that displays online about this class on the Web tab. Refer to the "Configuring Class Web Attributes" section of the Aptify 5.5 Education Management Guide for for more information.
Parts Tab
This tab stores the set of course parts applicable for this class. The Course Parts from the class's course automatically flow down to the Classes record when a user saves it for the first time. A user can then modify the course parts for the specific class as necessary. Refer to See the "Parts Form (Classes)" section of the Aptify 5.5 Education Management Guide.
Registrations Tab
This tab displays a list view of all Class Registrations records linked to this class.
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This tab lists required designations that instructors for this class must have. To add a required designation to the list, right-click in the gray area and select New. A Required Designations record displays. Refer to See the "Class Required Designations Form" section of the Aptify 5.5 Education Management Guide for for more information.
Schedule Tab
The Schedule tab lists the scheduled class meetings and agendas for each meeting. Refer to See the "Schedules Form" section of the Aptify 5.5 Education Management Guide for for more information on adding Schedules records.
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This tab is only available for Class type classes. |
Sessions Tab
The Sessions tab displays the class's sessions. These are tracked as individual sub-classes that linked to the main class via the Parent Product field on the sub-meeting's Classes record.
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The fields on this tab are completed if this class is an acceptable substitute for a class offered by the organization. Refer to the "Creating a Substitute Class" section of the Aptify 5.5 Education Management Guide for for more information.
Substitute Class
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If your organization is using an Aptify e-Business website to host e-Learning training offerings, you can configure the information that displays on-line about this class on the Web tab. Refer to the "Configuring Class Web Attributes" section of the Aptify 5.5 Education Management Guide for for more information. Note:
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This tab is only available for Class type classes. |
Details Sub-Tab
Displays the full description of the class as it appears on a website.
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