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| Note |
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Any changes made to the GL accounts at the product category level after the initial creation of this product will not affect the GL accounts at the product level. If a change is made to the product category GL accounts, make the same change to the individual products if the list of accounts on the product need to match the list of accounts on the product category. For information regarding creating new GL accounts, see the Aptify 5.5 Accounting and Financial Systems Integration Guide. Managing General Ledger Accounts. |
This topic contains the following sub-topics:
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- Open the Products record, if not already opened.
- Click the Accounting > GL Accounts tab.
- Click the New icon to open a new GL Accounts sub-type record.
- In the GL Order Level field, enter the GL order level for this account.
- By specifying an order level, you can associate a set of GL accounts that should be used for a particular group of customers.
- For information on GL Order Levels, see the About Order Levels and GL Accounts section of the Orders, Payments and Scheduled Transactions chapter in the Aptify 5.5 Accounting and Financial Systems Integration Guide for more information.
- In the Type field, select the GL account type from the list.
- Standard types include Sales, Account Receivable, and Deferred Income.
- See the About Order Types and GL Entries section of the Orders, Payments and Scheduled Transactions chapter in the Aptify 5.5 Accounting and Financial Systems Integration GuideEntries for a list of standard types.
- Keep in mind the following requirements:
- Every product must have a Sales account or be linked to an Organization with a default Sales account defined.
- Every product should have an Accounts Receivable account, unless the product is using the default Accounts Receivable account or linked to an Organization with an Accounts Receivable account defined.
- If a product has the Require Inventory and Calculate COGS options selected, the product must have an Inventory account and a COGS (Cost of Goods Sold) account.
- If the product is a subscription product that has the Deferred Income option selected, the product needs a Deferred Income account.
- If the product has the Cash Basis Acctg option selected, the product needs an Unearned Revenue account.
- If you plan to allow discounting of this product via a Campaign or a manual discount, then you should add a Discount account.
- Enter a GL Account in the field provided.
- This list displays the records from the GL Accounts service.
- This list displays the records from the GL Accounts service.
- Click OK to save and close the new GL Accounts record.
- Save the Products record.
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