An administrator assigns user licenses within the User Administration wizard. The administrator checks the appropriate licenses in Steps 3 and 4 of the wizard as needed. See the "Creating Users" section in the Users and Groups chapter of the Aptify 5.5.1 Administration Guide for more information on creating users in Aptify.
Each user is assigned his or her own license. Aptify creates a User License Assignment record to link a user to a license. This record appears in the User License Assignment tab of the License record. Only one user can be assigned to a particular license at any point in time. The User Administration wizard assigns permanent licenses first. If no permanent licenses are available, it then assigns a temporary license.
If there are no licenses available (permanent or temporary) when attempting to create a user, there will be no available licenses to select in Steps 3 and 4 of the User Administration wizard and you will not be able to proceed past that point.
In this case, you need to identify a license for the user, either by obtaining additional licenses from Aptify or removing the license assignment from an inactive user (see Removing User License Assignments for details).
Once a license is available for the new user, rerun the User Administration wizard to create the user. Likewise, if a user had previously been assigned a temporary license and a permanent license is now available, rerun the User Administration wizard for that user to promote the license assignment from temporary to permanent.