The Expos service provides an easy-to-use interface where an organization can create and manage all aspects of an exposition, including floorplans, booths, dates of the exposition, and contact information for the company and persons sponsoring the exposition. The Expo Management functionality is used to plan and manage a single expo, multiple expos, or for an exposition that is part of a larger event. Each Expos record tracks the total units of booth inventory, as well as any meetings that may be linked to the exposition.
Expos are created as products with extended characteristics. Creation of the expos product requires the following items to be set up beforehand:
- All GL accounts required by the organization to track expo finances.
- One or more Product Categories records for Expo products that are associated with the GL accounts created to track expo finances.
- A Product Types record named Expo that enables the Expo tab to display on the Products record. (This is included with the standard Aptify installation.)
- A Products record for the expo, associated with the expo product category and product type.
Creation of product categories and product types, and configuration of GL accounts is discussed in the Aptify Product Setup and Administration Guide. This chapter describes the creation of a product only where it is specific to creation of an Expos product.
This chapter covers the following topics: