The sections below describe how to specify the topic code value types.

• Yes/No
• Multiple Choice
• Numeric and Text

Yes/No

Specifying the Yes/No value type creates a check box for the topic code on a Topic Codes tab. This is the default setting.

Multiple Choice

Select the Multiple Choice value type to add a drop-down list to a selected topic code. A user can then select one of the possible values to assign to the topic code. Note that the drop-down list only appears when the check box for the corresponding Topic Code is selected.

For example, an organization can create a Travels for Work topic code to track Employees who are frequently off-site. In addition, the organization can define a set of possible values to further distinguish employees, such as based on the amount of time they spend working off-site. Then, the organization can search for employees based on the Travels for Work topic code or on a specific value that corresponds to one of the topic code's multiple choice options.

Follow these steps to create a multiple value topic code (see Creating Topic Codes for general instructions on creating topic codes):

1. Set the topic code's Value Type to Multiple Choice.
2. Click the Topic Code Possible Values tab and add the set of possible values to this tab.
   
   • Click the New icon to open a new Topic Codes Possible Values record.
   • Enter the value in the Value field.
   • Enter an optional Description.

   

   • Click OK.
   • Add additional values as necessary.

   

   
   
3. Save the Topic Codes record.

Numeric and Text

Select the Numeric or Text value type to add a text field to a selected topic code. A user can then add additional information regarding this topic code selection. Note that the text field only appears when the check box for the corresponding Topic Code is selected.

From a user perspective, there is no difference between the Numeric and Text value types; they both add a plain text field to the topic code that accepts any characters.

Aptify provides the two values types for categorization purposes: use the Numeric type if you expect a user to enter numbers in the field, and use the Text type if you expect users to enter words or phrases. The Text option is suitable for Other designations.