Expo Order Lines Form

Booths are assigned to customers through the Orders record. Booth assignment can take place at the same time as when the customer places the order, or at a later time. When a customer orders booth space, the order taker accesses the Expos tab on the Order Lines form to enter additional details about the booth reservation.
This section only describes the Order Lines form's Expos tab. See the Order Lines Form section in the "Orders and Payments Forms" appendix of the Aptify Order Entry Guide for information on the other tabs that appear on this form.
Expo Order Lines Form
Booths Tab
Floorplan
The Floorplan field lists all floorplans associated with the Expo product purchased. This field links to the Floorplans service. This field is read-only if the Booth field is populated. Note that you can only specify a booth if the selected floorplan's status allows booth assignments.
Configure Booths Button
Clicking the Configure... button launches the Booth Combination wizard.
Configure Booths Button
Booth
This field contains the name of the booth the customer has registered for. The field links to the Booths service.
Booth Name
The Booth Name is the name of the exhibitor wants to use for the booth.
Weight Required
If the booth display will include heavy items (such as a jacuzzi), the weight the booth floor must bear is listed in the Weight Required field. By default, this field is set to zero.
Configuration Type (read-only)
The Configuration Type field is no longer supported.
Booth Options Area
The following options allow the customer to designate special facilities for the booth being ordered.
Needs Electric
If this option is selected, the booth is required to be wired for electricity.
Needs Water
If this option is selected, the customer registering the booth requires access to water.
Needs Compressed Air
If this option is selected, the customer registering the booth requires access to compressed air.
Is Decorated
If this option is selected, the booth is meant to be decorated prior to the customer taking possession.
Needs Gas
If this option is selected, the customer registering the booth requires access to gas (such as for cooking).
Needs Drain
If this option is selected, the customer registering the booth requires that a drain be present in the booth.
Co-Exhibitors Tab
The Co-Exhibitors tab lists all other companies that are exhibiting in this booth. See About the Booth Co-Exhibitor F for details.
Comments Tab
The Comments Tab lists any additional details relevant to the Expo Order Lines record.
General Tab
Exhibitor (required)
The exhibitor is the name of the company that is renting the booth at the expo. This field links to the Companies service.
Contact (required)
The Contact field contains the name of the primary contact person for the booth occupant, identified in the Exhibitor field. This field links to the Persons service.
Secondary Contact
The Secondary Contact field contains the name of the secondary contact person for the Exhibitor. This field links to the Persons service.
Application Date
The application date is the date that the trade show application arrived from the exhibitor.
Arrival Date
The arrival date is the date that the exhibitor will take possession of the expo booth.
Phone Number
This is the telephone number used to contact the customer regarding the booth reservation.
Registration #
If registration numbers are used to denote the booths for a particular floorplan, that value is stored in the Registration # field.
Products Tab
Products sold from the expo are listed on the Products Tab of the Expo Order Details record. These products are linked to the expo through the use of Booth Product Codes records. See Boo. If any product will be sold from the booth, list them on this tab.