Booths are assigned to customers through the Orders record. Booth assignment can take place at the same time as when the customer places the order, or at a later time. When a customer orders booth space, the order taker accesses the Expos tab on the Order Lines form to enter additional details about the booth reservation.

This section only describes the Order Lines form's Expos tab. See About the Order Lines Form for information on the other tabs that appear on this form.

Booths Tab

Floorplan

The Floorplan field lists all floorplans associated with the Expo product purchased. This field links to the Floorplans service. This field is read-only if the Booth field is populated. Note that you can only specify a booth if the selected floorplan's status allows booth assignments.

Configure Booths Button

Clicking the Configure... button launches the Booth Combination wizard.

Booth

This field contains the name of the booth the customer has registered for. The field links to the Booths service.

Booth Name

The Booth Name is the name of the exhibitor wants to use for the booth.

Weight Required

If the booth display will include heavy items (such as a jacuzzi), the weight the booth floor must bear is listed in the Weight Required field. By default, this field is set to zero.

Configuration Type (read-only)

The Configuration Type field is no longer supported.

Booth Options Area

The following options allow the customer to designate special facilities for the booth being ordered.

Needs Electric

If this option is selected, the booth is required to be wired for electricity.

Needs Water

If this option is selected, the customer registering the booth requires access to water.

Needs Compressed Air

If this option is selected, the customer registering the booth requires access to compressed air.

Is Decorated

If this option is selected, the booth is meant to be decorated prior to the customer taking possession.

Needs Gas

If this option is selected, the customer registering the booth requires access to gas (such as for cooking).

Needs Drain

If this option is selected, the customer registering the booth requires that a drain be present in the booth.

Co-Exhibitors Tab

The Co-Exhibitors tab lists all other companies that are exhibiting in this booth. See About the Booth Co-Exhibitor Form for details.

Comments Tab

The Comments Tab lists any additional details relevant to the Expo Order Lines record.

General Tab

Exhibitor (required)

The exhibitor is the name of the company that is renting the booth at the expo. This field links to the Companies service.

Contact (required)

The Contact field contains the name of the primary contact person for the booth occupant, identified in the Exhibitor field. This field links to the Persons service.

Secondary Contact

The Secondary Contact field contains the name of the secondary contact person for the Exhibitor. This field links to the Persons service.

Application Date

The application date is the date that the trade show application arrived from the exhibitor.

Arrival Date

The arrival date is the date that the exhibitor will take possession of the expo booth.

Phone Number

This is the telephone number used to contact the customer regarding the booth reservation.

Registration #

If registration numbers are used to denote the booths for a particular floorplan, that value is stored in the Registration # field.

Products Tab

Products sold from the expo are listed on the Products tab of the Expo Order Details record. These products are linked to the expo through the use of Booth Product Codes records. See About the Booth Product Codes Form. If any product will be sold from the booth, list them on this tab.