About the Message Schedule Process

The following is an overview of the message scheduling process:

1. A user runs the Schedule Message Wizard to create a Message Schedules record and the corresponding Scheduled Task that will execute the message schedule on a recurring basis. This wizard can be launched from either the Aptify Messaging dialog or from the Message Schedules service. Typically, the wizard will be launched from the Aptify Messaging dialog since users will generally not have access to the Message Schedules service directly.
   • See the Scheduling Recurring Messages for information on how to use the Schedule Message wizard to create message schedules.
      
2. When the user saves the message schedule, Aptify creates a "Message Auto-Scheduler" Scheduled Tasks record that contains the information specified by the user.
   • This Scheduled Task uses the Remote Scheduler service (since not all users will have the appropriate permissions to create Windows Scheduled Tasks on the Application Server).
      
3. The Remote Scheduler service creates a Process Flow Runs record to change the Scheduled Task's service from Remote Scheduler to Windows Scheduler.
4. The Application Server executes the Process Flow Run and updates the Scheduled Task's service to Windows Scheduler. This generates a Windows Scheduled Task on the Application Server that will execute the bulk message run.
   • Since the Application Server's user account modifies the Scheduled Tasks record, that user account, which should already have the necessary permissions, creates the Windows Scheduled Task in lieu of the user who originally saved the message schedule.
      
5. At the specified date and time, the Scheduled Task creates a Process Flow Runs record that fires the "Execute Message Schedule" process flow using the input values provided by the user.
6. The assigned Application Server executes the Process Flow Runs record and sends the email message.