Before You Use Application Servers to Schedule Tasks

Review the following important information before using the Application Server to run Process Flows:

• If you plan to schedule tasks locally (i.e. from a client machine, not the Application Servers), Aptify recommends standardizing the directory in which the Aptify client is installed to ensure that locally scheduled tasks execute as expected. If there are different installation paths for the Aptify client in an organization, this can be a problem because the path to the process flow run creation may not be correct. To further limit the effects of an incorrect path, another recommendation is to use the Remote Scheduler as the scheduler agent when scheduling tasks. See Creating a Scheduled Task for more information about creating scheduled tasks with this option.
• You must use a Trusted Aptify user account with the Aptify Asynchronous Processor. Only Trusted users (that is, users who are validated based on Windows integrated security) can use the Application Server functionality.
  • The user does not need to be logged into the computer in order for the Aptify Asynchronous Processor to execute Process Flows.
  • The user needs the necessary permissions on the computer to create Windows Scheduled Tasks. See Granting Access Rights for Scheduled Tasks for details.
  • The user you specify must be assigned a valid user license in Aptify. The user must also have permissions in Aptify to perform any of the actions that may be assigned to the application server (such as creating or editing records of a particular entity).
  • If you change the user account's Windows password at any time, you must also configure the Aptify Asynchronous Processor service with the updated password. If not, the next time you restart the Application Server, the service will not run. See Changing the Aptify Asynchronous Processor User for more information on the Aptify Asynchronous Processor's user account.
     
• You cannot use the untrusted sa user with an Application Server.
• The Aptify Asynchronous Processor user must have the necessary privileges required to execute Process Flows. If the account does not have the appropriate permissions, the Process Flow execution will fail.
• Application Servers execute asynchronous process flows using the Process Pipeline functionality. For information on how to create Process Pipelines, see How to Create a Process Pipeline.