About the General Ledger Batch Rules

Once records have been batched to the general ledger, Aptify does not allow changes to the records included in the general ledger (GL) batch. This ensures integrity between the data in the accounting system and Aptify. Each record indicates that it has been batched to the GL by the addition of the Batch ID and date/time stamp on a record. (Note that Scheduled Transactions records display the Batch ID only.)

The Batch ID identifies the Batches record that includes the current Orders, Payments, or Scheduled Transactions record, and the date and time stamp specifies when the batch was created. Once a record has been batched, it may no longer be modified in any way that affects the financial transactions in the general ledger.

For example, the Payments record shown below has been batched to the GL and may not be modified in any way that affects the GL entries attached to it.

An attempt to save a new change in a GL batched record generates an error message.