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Reconstructing the Housing Reservation Guests Form

As of Aptify 5.5, to ensure that credit card information is not transferred to participating hotels insecurely, Aptify removes the Payment Information control (included in previous versions of Aptify) from the Housing Reservations Guests form

Below is an example of the Housing Reservation Guests form as implemented in Aptify 5.0 Service Pack 3 and higher:

Housing Reservation Guests Form Without Payment Control
If your organization still wants to utilize the Housing Reservations Guests record to store payment information for a hotel reservation, this appendix topic provides information on how to reconstruct the Housing Reservation Guests form to the layout to the original form template.

These instructions are for modifying the Housing Reservations Guest form included in the standard installation of Aptify.

Aptify encrypts credit card information for hotel reservations upon saving an order. However, for security reasons, Aptify does not recommend storing credit card information for hotel reservations in this manner. Using this functionality may violate credit card industry (PCI) standards. Instead, Aptify recommends having the customer provide credit card information directly to the hotel.

Follow the steps below to re-add the payment control to the Housing Reservation Guests form:

  1. Go to the Form Templates service and open the non-generated Housing Reservations Guests.Tabs.General form template with the lowest rank (1 by default).
    • This is the standard form template for the General tab of the Housing Reservation Guests form and is where the payment control was originally located.

  2. Select the Part List tab.

    Housing Reservations Guests.Tabs.General Form's Part List Tab
  3. Select the New icon in the Part List tab's toolbar, and then click the Part hyperlink on the Parts record to create a new form template part.
  4. On the General tab, enter the following:
    • Name: Housing Reservation Guests.PaymentInformationID
    • Category: Housing Reservation Guests Form Parts 
    • Display Name: Housing Reservation Guests.PaymentInformationID
    • Type: Component
    • Form Component: Payment Information Control
    • Run Mode: All
    • Location: Specific
    • Enabled: Yes (selected)

  5. Select the Input Map tab.
  6. Configure the input properties for the form template part using the information from the table below.

    Input Property

    Default Value

    Required

    Source Type

    Source

    Data Field

     

    False

    Static Value

    PaymentInformationID

    TypeToShow

    All

    True

    Static Value

    All

    ShowHideAccountNumber

    USEDEFAULT

    False

    Static Value

    USEDEFAULT

    TransactionControlsVisible

    VISIBLE

    False

    Static Value

    INVISIBLE

  7. Save and close the Form Template Parts record.
  8. Using the arrow buttons in the Part List tab's toolbar, move the Housing Reservation Guests.PaymentInformationID form template part just above the Housing Reservation Guests.Smoking part.
    • This step ensures the credit card fields are placed in the same location as the original form.

  9. Modify the placement of the new form template part and the form template parts below by following these steps:
    1. Double-click the Form Templates Parts record you want to modify.
    2. Go to the Placement tab.
    3. Using the following table below, modify the Width, Height, Left Pos, Top Pos, Resize Width and Resize Height settings accordingly.

      Form Template

      Width

      Height

      Left Pos

      Top Pos

      Resize Width

      Resize Height

      Housing Reservation Guests.PaymentInformationID

      406

      103

      34

      98

      Fill

      None

      Housing Reservation Guests.Smoking

      302

      16

      138

      206

      Fill

      None

      Housing Reservation Guests.Handicapped

      302

      16

      138

      226

      Fill

      None

      Housing Reservation Guests.BedType

      215

      21

      225

      222

      None

      None

      Housing Reservation Guests.NumOccupants

      194

      21

      0

      246

      None

      None

      Housing Reservation Guests.NumBeds

      194

      21

      0

      270

      None

      None

      Housing Reservation Guests.NumRollawayBeds

      161

      21

      198

      270

      None

      None

      Housing Reservation Guests.ConfirmationTo

      440

      21

      0

      294

      Fill

      None

      Housing Reservation Guests.HotelConfirmation

      440

      221

      0

      319

      Fill

      None

  10. Save and close the Form Templates record.
  11. Go to the Form Templates service and open the non-generated Housing Reservations Guests.Form with the lowest rank (1 by default).
    • This is the standard form template for the Housing Reservation Guests form.

  12. Go to the Format tab and change the Default Height to 430.
  13. Save and close the Form Templates record.
  14. Go to the Housings Reservation Guests service and open a new or existing record.
  15. Confirm that the payment fields are displayed as expected as shown in the example below -

Housing Reservation Guests From with the Payment Control Re-added

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