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Creating a Publication Product

Creating a new publication product is similar to creating a basic Products record with the exception of the Publication tab.

Follow these steps to create a publication product:

These steps describe how to create a publication product that is not sold as a subscription. For example, an organization may want to offer specific books in their product line. For information on creating subscription-based publications, see Creating Subscription Products.


  1. Open a new Products form from either the Products service or Publications service.
  2. Enter the name of the publication in the Name field.
  3. In the Category field, enter a Product Category for publications.
    • For example, Aptify's sample data set includes a Publications product category.
    • By selecting the publications product category, the record inherits product attributes associated with the selected category, such as common general ledger (GL) accounts.

  4. Select Publication from the Type drop-down list.
    • A Publication tab, appears on the Products form.

  5. Click the Publications tab.
  6. Enter the Publisher in the field provided.
    • This field links to a record in the Companies service.

  7. Enter the date when the publication was written in the Date Written field.
  8. Enter the date when the work was copyrighted in the Date Copyright field.
  9. Enter the date when the work was first published in the Date Published field.
  10. Enter the publication's ISBN or ISSN in the ISBNISSN field.
    • ISBN stands for International Standard Book Number. It is a 10-digit number unique to each book.
    • ISSN stands for International Standard Serial Number. It is an 8-digit number unique to each periodical (newspaper, magazine, etc.).
    • See http://www.isbn.org for more information.

      Publication Product Record

  11. Click the Publication Contributors tab and add information about the people who contributed to this publication. See Specifying Publication Contributors for details.
  12. Configure the other settings for the product, such as GL Accounts and Prices. See Creating a Basic Products Record for details.
  13. Save and close the record.

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