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Establishing a Prepaid Deposit GL Account

The purpose of this topic is to describe how to create a new GL account for prepaid deposits. To do this, perform the following steps:

  1. Open a new record from the GL Accounts service.
    • This service is located in the Accounting application by default.
  2. In the Account Number field, enter the appropriate account number from your organization's GL accounts system.
    • Note that this number cannot already be assigned to another GL account already in Aptify.
  3. In the Name field, enter the name of the prepaid deposit account.
  4. Enter a brief description of the liability account.
  5. In the Type field, select Credit.
  6. If tracking financial information on a per-organization basis, specify the Organization to which the account applies.
  7. Leave the Active option selected.

    GL Accounts Record

  8. Enter the applicable currency in which this GL Account will typically be expressed in the Currency Type field provided.  
  9. Save and close the new GL Accounts record.

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