About the Payment Lines Form
This form corresponds to the details form for an entry on a Payments record's Payment Lines tab. The appearance of the General tab varies depending on whether or not the currency of the payment matches the currency of the order.
Comments Tab
This tab stores information about the payment line and the item to which it applies. All comments from the original order will flow into a cancellation order or a cloned order.
General Tab
Matching Currencies
Applies To
This field specifies the order item to which this payment line applies. This field contains the following options:
- Entire Order: The payment and payment line apply to the entire order. If the amount is less than the outstanding order balance, Aptify applies the payment -proportionally among the order items.
- Order Line: If the payment line applies to a specific order line, select this option and enter the appropriate order line in the Order Detail field.
- Shipping: Select this option if the payment line applies to shipping charges only.
- Handling: Select this option if the payment line applies to handling charges only.
- Tax: Select this option if the payment line applies only to the sales tax amount on the order.
- New Order: Select this option for pre-paid deposits or advanced payments. See Recording Prepaid Deposits for details.
Discuss this requirement with your accounting department as necessary. If the products on an order have different Account Receivable (A/R) accounts and you apply a partial payment to the entire order, Aptify proportionally credits all of applicable A/R accounts. However, if you specify a single order line, the system credits only the A/R account associated with that line's -product.
Order
Identifies the order to which this payment line applies.
Order Detail
Specifies an order line to which the payment line applies when Applies To is set to Order Line.
Amount
Specifies the amount to apply to the specified item.
Currency Type
Specifies the currency for the order.
Different Currencies
Applies To
This field specifies the order item to which this payment line applies. This field contains the following options:
- Entire Order: The payment and payment line apply to the entire order. If the amount is less than the outstanding order balance, then Aptify applies the payment -proportionally among the order items.
- Order Line: If the payment line applies to a specific order line, select this option and enter the appropriate order line in the Order Detail field.
- Shipping: Select this option if the payment line applies to shipping charges only.
- Handling: Select this option if the payment line applies to handling charges only.
- Tax: Select this option if the payment line applies only to the sales tax amount on the order.
Order
Identifies the order to which this payment line applies.
Order Detail
Specifies an order line to which the payment line applies when Applies To is set to Order Line.
Amount
Specifies the amount to apply to the specified item on the order.
Currency Type
Specifies the currency for the order.
Conversion Spot Rate
Specifies the Currency Spot Rate used to calculate the Amount's equivalent in the other currency.
Conversion Adjustment (Text Box)
The difference between the system-calculated payment amount (based on the latest currency spot rate) and the actual Payment Amount.
Payment Amount
The amount actually paid by the customer in the different currency.
Conversion Adjustment (Check Box)
When selected, the system calculates a Conversion Adjustment between the calculated payment amount (based on the latest currency spot rate) and the actual Payment Amount. When cleared, the system automatically update the Amount when the Payment Amount changes based on the applicable currency spot rate and vice versa.
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