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About the GL Accounts Form

The GL Accounts service documents the General Ledger (GL) account codes. These codes are used to configure Aptify to debit and credit the appropriate areas of the General Ledger (for example, from product setup).

GL Accounts Form

Attachments Tab

The Attachments tab lists any files relevant to the GL Accounts record.

General Tab

Account Number (Required)

The unique number for this account.

Name (Required)

The name of the GL account.


A description of the account.

Type (Required)

Type determines whether the account is for Debit (assets and expenses) or Credit (liabilities, equity, or revenue). The default value is Debit.


If this account is specific to a particular organization, specify that organization here. This field is also used for multi-entity accounting. The Organization field differentiates between the organizations within the multi-entity organizational structure. See About Multi-Entity Accounting.


If this option is selected, the account is an active account and may be associated with product categories, products, and so on. By default, this option is selected.

Default A/R Account

You must designate one (and only one) account per organization as the Default accounts receivable (A/R) account. If this option is selected, the account is used for the A/R debit entries for tax and shipping charges and for when an A/R account is not specified in each product setup. By default, this option is not selected.

Currency Type

The type of currency tracked in this account. Links to the Currency Types service.

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